Two Incredible Microsoft Outlook Shortcuts You Didn’t Know Existed!

Microsoft Outlook is a powerful email client that can help you manage your emails, calendars, and tasks efficiently. However, navigating through different functions can be time-consuming, especially if you rely on your mouse. Using keyboard shortcuts can save you time and improve your productivity significantly. This article will discuss some of the most helpful keyword shortcuts you can use to work faster and wiser in Microsoft Outlook.

This tech tip is from Megan O’Hara with EasyIT in Columbus, Ohio.

Switching between email, calendar, and other functions:

To switch between email, calendar, and other functions in Outlook, you can use the following keyboard shortcuts:

1. To switch to email: Press Ctrl + 1
2. To switch to the calendar: Press Ctrl + 2
3. To switch to contacts: Press Ctrl + 3
4. To switch to tasks: Press Ctrl + 4

Using these shortcuts, you can quickly navigate between different functions in Outlook without using the mouse.

Navigating within the email:

In addition to switching between functions, keyboard shortcuts can help you navigate within each function. In an email, you can use the following shortcuts:

1. To move to the next message: Press Ctrl + .
2. To move to the previous message: Press Ctrl + ,
3. To reply to an email: Press Ctrl + R
4. To forward an email: Press Ctrl + F
5. To create a new email: Press Ctrl + Shift + M

Using these shortcuts, you can navigate through your emails quickly and efficiently.

Navigating within the calendar:

If you use Outlook to manage your calendar, you can use the following keyboard shortcuts:

1. To switch to the calendar: Press Ctrl + 2
2. To create a new appointment: Press Ctrl + Shift + A
3. To create a new meeting request: Press Ctrl + Shift + Q
4. To switch to the next day: Press Ctrl + Shift + Right Arrow
5. To switch to the previous day: Press Ctrl + Shift + Left Arrow

Using these shortcuts, you can manage your calendar more efficiently and ensure you never miss an appointment.

Navigating within tasks:

Outlook also allows you to manage your tasks efficiently. The following keyboard shortcuts can help you navigate within tasks quickly:

1. To switch to tasks: Press Ctrl + 4
2. To create a new task: Press Ctrl + Shift + K
3. To mark a task as complete: Press Ctrl + Shift + C
4. To delete a task: Press Ctrl + D

Using these shortcuts, you can manage your tasks efficiently and stay on your to-do list.

In conclusion, using keyboard shortcuts in Microsoft Outlook can significantly improve your productivity and make managing your emails, calendar, and tasks much more manageable. We hope that this article has provided you with valuable insights on how to use keyword shortcuts to navigate through Outlook more efficiently.

So, start using these keyboard shortcuts and see how much time you can save while working in Microsoft Outlook!